What is Headless Content Management System And How It Works

A typical CMS like WordPress is useful for developers because it gives them access to an admin area where they can handle the content. Still, the front experience is often lackluster and bloated.

This is where the use of the best headless CMS comes into play. In this post, we’ll compare and contrast the headless CMS vs. traditional CMS technique and show how headless is positioned to provide developers with the best possible result.

What is the purpose of a Content Management System?

A content management system (CMS) is software that allows you to manage your website’s content (e.g., WordPress and Squarespace). They offer graphical interfaces (GUIs) that enable content producers to insert and style their material by selecting from pre-designed themes or installing plugins for additional customization. The information is saved in a database and presented to the user using a template. Non-technical individuals can use CMS solutions to maintain a website without accessing any code because they are designed to be user-friendly.

What is Headless CMS?

A Headless CMS is a content management technology in which the “body,” or content repository, is isolated or detached from the “head,” or presentation layer or frontend. The phrase “headless” refers to the separation of the backend, or “body,” from the frontend or “head.” This content is designed for devices to consume in a basic structured manner, such as HTML or JSON. It is not intended for human consumption until it is rendered on the end device.

A Headless CMS is a content storehouse that provides content accessible to any platform via a Rest API. The word “headless” refers to the separation of the “head,” or front end (web, app, etc.), from the “body,” or back end (content repository, database, etc.). Instead of relying on an API to serve content, a headless CMS “Content Management System” does not supply built HTML. In comparison to typical CMS paradigms, an API-driven approach has numerous advantages.

What is a Traditional content management system (CMS)?

The goal of websites over the last century has been a combination of the CMS and the site’s design. Having the CMS “Content Management System” integrated into the site design has made it simple to update content without requiring time and effort. In the past, such as manually updating webpages via HTML programming, moving content and files via FTP, etc.

A typical content management system (CMS), such as WordPress or Drupal, is a monolith that combines a website’s front-end and back-end in a clean and straightforward application codebase. They include everything from the content database to the presentation layer and everything in between.

Detailed Comparison of Traditional vs. Headless CMS 2022

 Traditional CMSHeadless CMS
CustomizationTraditional Less customizableHeadless More customizable


ToolsTraditional use of old methods


Headless Use the latest tools and methods


Time-consumption and cost


Traditional Time consuming and costly to transfer from one vendor to another.Headless Less costly and time-saving.


CommandIn traditional CMS, you’re limited to providing your content through the routes that the CMS supports.You have total command over how and where your content is distributed with Headless CMSs. By design, headless CMSs are frontend agnostic.


ScalabilityTraditional CMS systems typically host material in-house, making it challenging to handle demand and scale due to server limitations.Everything is protected with a headless CMS, from unexpected traffic spikes to data loss.
Reduce editing time


The information, frontend, and coding are all in the same system as traditional CMSs, data modification is not a smooth experience.A content-focused, headless CMS allows marketers and content writers to focus on their work without being distracted.


SecurityFurthermore, with each new security patch, traditional CMSs necessitate frequent security upgrades. As a result, traditional CMS-based websites are more vulnerable to hacking.Headless CMSs only have one access point; the attack surface area is lower in their APIs.


Improved time-to-marketAdapting content to meet new platforms will take longer using a traditional CMS.Headless CMSs make it easy to connect, modify, and distribute your material because they are API-driven.


You are accountable for maintaining plugins, templates, and software up to date with traditional CMSs.You wouldn’t have to worry about putting extensions, customizations, or server software up to date with headless CMSs.


Traditional CMSs come with many plugins that wreak website speed and performance havoc.You may utilize the latest tools, modules, and architectures in web technologies to improve the website speed with headless CMSs.


Why would one want to use a Headless CMS, and do you even need one?

Traditional CMS provides a sense of familiarity, as we’re all accustomed to them. Whenever you want a simple website, you wouldn’t have the technical resources to develop a personalized experience and don’t mind working with templates that seem like generic websites. A CMS “Content Management System” like WordPress is frequently the preferred solution.

On the other hand, a Headless CMS has become increasingly essential for enterprises that rely on providing cross-platform experiences across many channels. Especially worldwide in mobile applications and the web. A Headless CMS is ideal for forward-thinking teams, particularly in fast-paced sectors, because you have total control over how and where information is distributed.

Use cases of Headless CMS in 2022

If you want to use a headless CMS “Content Management System”, you should:

  • You have a variety of platforms and require a central content hub from which to extract data.
  • When you have access to front-end development resources.
  • One wants to use the programming languages and frameworks that one prefers.
  • Wish to follow JAMStack principles when delivering projects and keep your processes nimble.
  • To display your material, you’ll need a one-of-a-kind design.
  • Your project is multilingual and multi-device.
  • Content is added to or updated regularly.

If you don’t require a headless CMS because:

  • It is not necessary to update your content regularly.
  • Internally, your team lacks appropriate development resources.
  • For your projects, speed and scalability aren’t essential.
  • might be affected to PWA Development Service

Benefits of Headless CMS “” in businesses

  1. Front-end flexibility

Make material available on any platform (native apps, VR, IoT, etc.). GraphCMS enables you to work with any technology on any platform, allowing you to scale your solution as your consumers want.

  1. Data that are well organized

Working with well-defined data allows your programming team to know exactly where to start right away. The API activities (queries and changes) enabled by the GraphCMS content infrastructure are well defined.

  1. future-proof Content

Your content may be adjusted instantly and as needed by your creators using a headless CMS “Content Management System”. With a separated content solution, you can reduce the effect of redesigns, changes in design, and migrations.

  1. Scalability and security

Your headless CMS “Content Management System” provides only one access point of vulnerability because it only has one connection point. Permanent auth tokens, DDOS mitigation tactics, and other robust capabilities are available in GraphCMS for safeguarding your endpoint.

  1. Flexibility in the team

You want to recruit the best developers you can find. You don’t need to learn an archaic web template language to maintain your content. Use whatever modern language stack that your team prefers.

  1. Centralized Content repository

Copying, pasting, and recreating content for your app between platforms is counterproductive! Combining all of your content into a single API can save money, time, and development resources.


A headless CMS “Content Management System” provides editors with an interface for conveniently managing content and APIs for programmers to construct apps, making content storage, editing, and publishing easier and faster. Their API is exclusive, and there is no content rendering involved, unlike traditional and decoupled CMSes.

We’ve discussed why you should use a headless CMS “Content Management System” and how they solve content management issues for enterprises and brands. With a headless CMS, you’re set up for rapid rise, speed, and productivity. If you want to use cms and have no prior experience, hire a custom web application development company to make work easy.